So You Want to Start a PR Career in Government…

There are many perceptions about government in Washington D.C. – political campaigns or press conferences with a mayor or congressman. Yes, there is some of that, but there is much more. Let’s explore how government public relations works and some things I’ve learned over the years.

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What is it like?

There are many opportunities in government. Think of the city you live in and the news. Every day you see stories about police, fire, public meetings, road closures, housing, rezoning and much more. In fact, government seems to make up a lot of the news and media relations is a part of the job. There are other tasks like websites, graphic designs, safety campaigns, community engagement, social media, employee communications and many more = similar to working in-house for a business. Depending on where you live you might work in a communications department that represents the whole city or you may work strictly for a department such as transit, fire, utilities or police. There are also county systems, state departments and federal departments.

What I’ve learned…

Everything is public information. Any time you send an email, write a news release or post on Twitter for your job, it’s public information. In fact when you look for a job, the public relations positions are usually classified as public information officers. In government, anyone can request information and you will have to provide information if it is available. So you need to save a lot of things and be proactive in pushing out information that is useful to the public.

Good writing skills and strategic thinking are essential. Like other PR jobs, good writing skills will go a long way. You still need to be able to write a press release and other content. Likewise, you will be involved in big projects that require research, identifying stakeholders and target audiences, creating goals and objectives, selecting tactics and measuring your success.

Try to be as proactive as you can, but sometimes you have to be reactive. A lot of times things beyond your control will happen fast and the media may come to you before you know about it such as a sinkhole forming on a heavily traveled road during evening rush hour. It may take some time to get your information together, but you learn to give what information you have at that time.  Remember that government is often a resource of information and a lot of times media will come to you first. It might seem like it is reactive, but you might already have a plan of what to say for different issues

When it comes to budget, think nonprofit. There is some money allotted to communications, but it is usually limited. Government works for the public and needs to be selective in where money goes. This goes back to why strategic planning is important. You can still be creative and create campaigns when needed, but it is usually on a tight budget.

Be patient. Sometimes priorities change or the budget is cut and your project is put on hold. Also, some pieces of information may need to be reviewed by many people before you can finalize it. Things will get done, but it may take longer than you expected.

You can really be proud of your work and make a difference. At our organization, we say “Public service is our business.” You will be involved in a lot of large projects. You’ll get to be engaged with your community and help bring projects together. I’ve worked behind the scenes during snow storms and realize how important it is to get the right information to the right people at the right time. I can walk down the street and see something I was a part of and it gives me a sense of pride. I’ve also met some of the hardest working people in government.

Government public relations is a great place to start your career. It’s similar to other fields and you’ll be able to use a lot of your skills. It’s challenging and rewarding. There are many options of where to work; you just have to find them.

 

Screen Shot 2014-06-30 at 2.33.03 PMNicole Ramsey works as a Strategic Communications Manager for the City of Charlotte’s Corporate Communications and Marketing department in Charlotte, NC. She also is a member of the PRSA Charlotte’s New Professionals board. Nicole graduated with a M.A. in Communication Studies from the University of North Carolina at Charlotte and a B.A. in Communications from the University of Louisville.

Five Media Relations Tips for New Professionals

Media-relationsWorking with the media is a huge part of any PR career.

It takes some time to build relationships with reporters and producers, and new professionals may feel intimidated at first. I recently worked on a PR campaign to launch a new retail store in Dallas and had the chance to sharpen my media relations skills.

Based on my experience, here are five tips that can help new professionals work effectively with the media.

Do your research before pitching

Before you contact any reporter, browse their latest stories. Do their stories fit your pitch? If so, customize your email to fit the reporter’s needs, or your message may be ignored. Many reporters and producers receive hundreds of pitches each day, so remember to draft a short email that’s meaningful to them.

Become a resource for the media

Acting as a resource for the media is essential in building new relationships. Feed journalists your clients’ news in a bite-sized yet impactful way. Members of the media want to read news that’s easy to digest. You know you’ve done your job when they come to you looking for more news and additional help!

Offer an exclusive story

If getting into a particular publication is important to your client and in their best interests, offer the writer of the publication an exclusive story. By giving the publication first dibs on the news, it may result in a placement with a unique angle.

Remember to follow up

Sending a follow-up message to the media is a common practice in the PR industry. To follow up effectively, send a brief email and give the journalist a call. If they pick up, keep the conversation very short. Reporters are busy and don’t always have time for small talk. What helps me is having a few notes in front of me as I’m on the phone. Take a deep breath, cut to the chase and don’t forget to smile!

Thank the reporter for his or her coverage

A simple thank you goes a long way and helps strengthen your bond with journalists. If you secure a new media placement, send an email or thank-you card to acknowledge the journalist’s work.

headshot_nelliNelli Tokleh is an assistant account executive at Nunez PR Group in Dallas. She received her undergraduate degree in public relations from the University of North Texas and her Master’s in Business Administration from Texas Woman’s University. Nelli is an active board member at PRSA Dallas and enjoys traveling, shopping and blogging about fashion and food. Connect with her on Twitter.

Takeaways from working in healthcare PR

When I sit and think about what I wish I knew before going into healthcare PR, so many different things come to mind. I have to say these past few years have brought me the most life learning opportunities as well as business learning opportunities and I often catch myself saying, “if only I had already known this…” I work in the healthcare field and with this comes unique opportunities (aka challenges) like 24 hour coverage, employees that work three days a week, the “administrative side” and passion for compassion.

Takeaways from working in healthcare PR, that can apply to all areas of PR:

1.       Wording is everything
Above, I referred to challenges as opportunities. This makes the daunting task of having a challenge not seem so challenging. Looking at challenges as opportunities leaves room to think about all of the learning that can occur.

 2.       Data is (almost) Everything
While content is extremely important in PR, don’t underestimate the power of data, especially in today’s world. There are many ways to measure what we do as PR professionals and various tools out there. I remember taking my PR research class in college and letting my team members, who were better in Excel than I was, take the reigns when it came to the data, now I wish I had really taken the time to learn more about it. You impress leaders when you can show them, with data, what you have been able to impact. In today’s ever changing world of healthcare reimbursement, showing your worth is important and executive leaders love data.

 3.       Excel is my friend
Going off of number 2, comes my number 3, Excel is my friend. I often have to tell myself this. I found Excel is good for making simple graphs to show data I need it to show, but is also an amazing tool for organizing everything from events to campaigns to checklists.

 4.       Don’t Underestimate “Old School” Paper Print Outs
The majority of the employees I communicate with are on shift work, some only work three days a week (imagine what your inbox would look like if you only checked it three days a week). As PR professionals, we love our email, social media and any way to connect via the web, but when we break it down to healthcare and how to reach employees, they want something more tangible. Unique to healthcare is the passion for compassion and one thing that drives this is integrating our technology with real-person interaction and tangible things to hold. Bathrooms and break rooms are a great place to put your paper print outs.

5.       Have a title that reflects what you do
For the past three years I have been titled as a Nursing Resource Coordinator, which doesn’t describe what I really do. When I look and ask myself what I think it means to me, I think it means I coordinate resources for nurses, but my job encompasses a very small amount of that. I do a lot of employee communication, education and event planning. This is something I have recently talked to my manager about, changing my title to reflect what I do. It is important to have a title that reflects what I do and for future roles that I will have within or outside of my organization. I want a title (and so should you) that will give someone a little direction of what I do.

Katie Kitchen is a 27 year old mother who lives in Hanover County Virginia and works for a 225 bed hospital in the county she lives and has grown up in. Her role entails a great deal of employee relations to about 1,600 employees. She attended Virginia Commonwealth University where she received a B.S. in Mass Communication with a concentration in Public Relations. She enjoys spending time with her little girl, her dog, creating new craft projects and enjoying all of the activities Richmond Virginia has to offer. 

Treating Your Boss Like Your Client

You know something that’s strange? Oh, come on—take a guess.  Here are a few clues…

I’m not talking about any world records, pickles accompanied by mustard (yuck) or the way Shakira’s hips don’t lie (anyone else addicted to the Voice this season?).

Pat Blog

Source: www.notwillsmith.com

All out of guesses?  I’ll tell you.  It’s strange how closely the relationships we have with our clients and our supervisors mimic each other.  Shocker when you actually think about it, right? If your relationship with your boss is not like the one you have with your client, start making steps to morph it.

Your boss is your client.  She/he holds a certain power over your career, much like a client has a certain power in your agency’s ability to sign your paychecks. If you’re performing at the highest level, always achieving your professional goals and you communicate it to your boss, she/he will advocate for you.  In the same fashion as your boss, if you’re surpassing the goals you set with your client, you’ll continue to see positive results such as business growth and new business referrals.

Treating your boss (and colleagues) like a client shows that you respect them— if you show the same level of detail and care towards your boss as your client, she/he is bound to have a strengthened level of trust and respect for you as well. From my first internship to my current career, I follow a few simple rules when working with teams and/or clients: ask smart questions, always know your key messages before you begin presenting an analysis, and have back up ammunition such as supporting details, resources or next steps for those who questions.  Not only will the above rules show your boss you mean business, it will make you look ready for the next step in your career.

As young professionals, we have to embrace treating our teams like clients.  The continuous effort to treat your teams like clients will force you to perform at the highest level at all times (you won’t even need a Starbucks run).  Over time, you’ll begin to realize that your “default” internal mode will turn into your “client” external mode, and you’ll begin to see a natural upwards progression in your performance.

Source: Monster.com

Source: Monster.com

As I’m been jabbering away about treating your boss and teams like your client, I bet you’re wondering, ‘how am I supposed to act when your boss acts like the client from you-know-where?’ Simple. Treat them like a client.

Every moment is a learning moment.  If you have an extremely difficult manager—embrace it and still treat her/him like the client! You’ll be more prepared in the future to deal with harsh criticisms and the infamous indirect feedback. Practice makes perfect, start by having an open conversation with your boss by stating your expectations and goals you want to meet, and more importantly, learn how you can make their lives easier. Is she/he difficult because they’re terrible at responding to emails?  Try giving your boss a call. Is it because she/he will tell you everything she/he doesn’t want, but not what they actually want? Think two steps ahead.  Always be cognizant of what she/he already provided feedback on, and anticipate the next piece of feedback.  Go ahead and make the adjustments and provide reasoning to why you made the adjustments.

Now tell me about your experiences! Have you ever considered your boss as a client? How do you handle a difficult boss vs. a difficult client?

Pat MessengerPat Messenger is a Client Staff Assistant at Burson-Marsteller in Chicago. Pat is a member of PRSA Chicago and the Young Professional Network. Tweet at him @PatMessenger, or email him Patrick.Messenger@BM.com.

 

 

Keeping Your Bank Account Afloat While Job Searching

3354726208_0cce729fc8_zAs a new PR professional, the job search can be tough. You have your degree and a few internships under your belt, finding a job should be a breeze, right? Sometimes that isn’t the case. After a little while of looking for a job you’ll notice that entry-level positions are hard to come by and most full-time positions are looking for more experience then you have.

Paid Internships

Some internship programs extend to college graduates up to 1 year after graduation. Look for a full-time internship that pays. This is a great way to gain experience, network with professionals, find a mentor, hone your skills and earn some cash while your waiting to kick-start your career. The experiences you can learn at this level will benefit you in the long run and help you expand your skills. There also is a chance that the company could hire you after your internship is complete.

Worst case scenario, you’ve added additional experience to your resume and no one is going to tell you that you did too many internships at your next interview.

Part-Time Positions

It can be frustrating to see that a company is only hiring part-time or internship positions when you are looking over their careers page. This should not be discouraging. Instead think of it as a great opportunity to get your foot in the door. Chances are that if you come in part-time and do a good job, when the HR manager starts looking to hire for a full-time position candidates within the company are the first choice. Already working at an organization makes you a great hire because you understand the company, the culture and the work, which can save time when it comes to training.

In the case that your part-time position does not lead to full-time, it’s still something to build up your resume. Plus you can look for and interview for a full-time job during the hours you are not at work.

Freelance Work

One of the best ways to bring in some extra money, gain experience and add some references to your resume is freelancing. If you know a small business or a non-profit near you that want to be active on social media but can’t do it because of time or inexperience, you can capitalize on that opportunity by freelancing. Many small companies out don’t have the time or resources to hire full-time employees. However, these companies might be willing to hire a contract employee or freelancer for a set amount of time. This is the work that helps you build up your professional portfolio and will give you with a taste of what it’s like to be your own boss.

You don’t have to sit around with your fingers crossed waiting for a company to hire you. There are many opportunities out there that as a young professional you can – and should – take advantage of. Take some time to gain experience, network within your industry and save some cash. The rest will fall into place soon enough. Happy job searching!

daynaDayna Lucio is a Digital Specialist at Alchemy Group in Michigan. Her experience lies with social media, content creation, blogging and media relations. You can connect with Dayna on Twitter or LinkedIn.