Three Ways to Make Your Press Release Stand Out

#NPPRSA - The EdgeLike it or not, press releases are still a major resource for PR professionals. As a new PR pro you’ll may be charged with drafting a majority of the releases for your company. Below are three ways to make your next press release stand out from the crowd.

Craft a strong and engaging headline

To cut through the constant clutter of press releases, you’ve got to have a strong headline. When creating your headline you want to grab the audience’s attention and entice them to click or open the email.

You’ll want to answer the following questions: Why do I care? How is this news?

Let’s try a little experiment – which headline would you be interested in?

  • Atlanta had 45 Million visitors to the city in 2013

  • Atlanta sets new visitation record with 45 million visitors in 2013

The first headline is straight to the point, however there’s nothing to entice the reader to find out more information. The second headline tells me that Atlanta set a new record number of visitors to the city, which leads to more questions about how many visitors do other city attract? What was the previous record for the city?

Capture them with the lead

Now that you’ve got their attention, draw them in with the lead sentence. Most lead sentences are less than 30 words and answer the question of why the reader should continue on.

  • Atlanta set a new record for visitation in a single year, welcoming 45 million visitors in 2013. (17 words)

Make your way down the pyramid

For the rest of the release follow the Inverted Pyramid Structure. The first paragraph should contain, besides the lead, the most pertinent information and answering the 5 W’s (Who,What,Why, Where and When) of the release.

The next two paragraphs should provide additional or supporting information, though not as essential as the first. Quotes from executives or experts are often found here.

Finally, the last paragraph should contain the background details and basic general information.

Bonus Tip!

Before you begin writing a release, put yourself in the shoes of your intended audience. What would make you read this release? What makes this news? How would this make my job easier? By looking at the release from the reader’s perspective, you’ll gain a new sense of clarity.

What are some of your best press release tips?

Victoria Lightfoot (1)Victoria Lightfoot graduated from Georgia State University in 2012 with a Bachelor of Arts in journalism, concentrating in public relations. She is currently the PR coordinator at the Atlanta Convention & Visitors Bureau and volunteers on PRSA Georgia’s College Relations Committee and co-chairs the Travel & Tourism Special Interest Group. Connect with Victoria on LinkedIn and Twitter (@Victoria_Lenese). 

 

How the World Sees You: A Book Review

3dBookimage-AccoladesWhat makes you uniquely fascinating?

If you’re struggling to answer that question (like I was) and are wondering why it even matters, keep reading.

Sally Hogshead created an entire methodology, book, business and speaking career based on the science of fascination. Her book, How the World Sees You – Discover Your Highest Value Through the Science of Fascination – is an insightful glimpse into her findings. It walks through actionable steps and advice that’s incredible relevant to any new professional, especially those in the public relations and marketing space.

I heard Sally Hogshead speak at an event a month ago, and I’ve been hooked on her principles ever since. While I’ve taken many personality-type tests before, her methodology is unique, because it focuses on how the world sees you – instead of how you see the world.

Her basic premise is as follows: if you can succinctly communicate to others what makes you uniquely fascinating, you are better equipped to win in business, life, and relationships.

Here are some compelling tidbits from Ms. Hogshead’s book:

  • “On an MRI scan, a fascinated brain is in a state of relaxed focus…if your listener becomes distracted while you communicate, they are more likely to feel conclusion or doubt about your message. If you’re not communicating clearly, you’re less likely to add value.”

  • “Different is better than better. You aren’t necessarily better than your competition. But you are already different.”

  • “Identify how you are MOST likely to add distinct value. Do more of this. Identify how you are LEAST likely to add distinct value. Do less of this.”

I highly recommend this book to all professionals looking to enhance their careers. Sally Hogshead brings to the table an impressive advertising and branding career, and while her insights are applicable to individuals, they’re also applicable to PR and marketing professionals’ work with brands. After all, it’s our job to make people think our clients are fascinating, and in turn, motivate people to buy from or do business with our clients.

As new PR pros, now is the time to figure out who we are as professionals and people. How the World Sees You is the best resource I’ve found to guide me in that journey. It’s a quick and enjoyable read. Don’t let the length intimidate you – Part II dives into each advantage and personality type, and is meant as more of a reference than a cover-to-cover read

The five advantages are:

  • Innovation – you change the game with creativity

  • Passion – you connect with emotion

  • Power – you lead with command

  • Prestige – you earn respect with higher standards

  • Trust – you build loyalty with consistency

  • Mystique – you communicate with substance

  • Alert – you speak the language of details and prevent problems with care

Your unique combination of primary advantage + secondary advantage = your archetype (there are 49).

If you have any desire to learn more about yourself and improve the way you interact with clients and coworkers, I would highly recommend How the World Sees You. If you purchase the book, you receive a code to take the quiz. The nice folks at How to Fascinate have supplied us with a code for blog readers to take the quiz for free:

Visit: www.howtofascinate.com/you

Use code: PRSA

I almost guarantee you will be hooked like me, and start obsessively guessing the archetypes of your friends, coworkers and family.

Screen Shot 2015-07-07 at 7.42.55 PMLauren Leger graduated from Boston University with a bachelor’s degree in communication, concentrating in public relations. She started her career while still in college at Boston-based PR firm, Zazil Media Group. Lauren relocated to Dallas, Texas in fall of 2014 and began working at The Power Group as a PR account executive. She recently took on a new role as Power’s manager of digital strategy, where she brings her PR expertise to the digital realm of the business. Connect with her on LinkedIn and Twitter.

The Tools: Book Review

9780679644453_p0_v2_s260x420As the first half of the year comes a close, I began looking for inspiration to accomplish my goals for 2015. “The Tools: 5 Tools to Help You Find Courage, Creativity, and Willpower, and Inspire You to Live Life in Forward Motion” is the perfect book to help you finish what you’ve started in 2015.

There are five tools can be applied to any problem or situation you may encounter on your way to achieving your goal.

Authors Phil Stutz and Barry Michels, a psychiatrist and psychotherapist, respectively, outline five common issues we all experience – procrastination, grudge-holding, insecurity, anxiety and lack of self-control – and developed these tools to help move past mental blocks, break down resistance to change and  connect what they call the “higher forces.”

“Real happiness is the constant presence of higher forces in our lives.”

Their theory is that the higher forces are available to everyone, you’ve just got to tap into them. So what are they?

  1. Reversal of Desire connects to the force of Forward Motion.

  2. Active Love connects you to the force of Outflow.

  3. Inner Authority connects you to the force of Self-Expression.

  4. Grateful Flow connects you to the force of  the Source.

  5. Jeopardy connects you to the force of Willpower.

Each chapter provides an in-depth discussion of the tool with real life examples from Stutz and Michels, what you are fighting against and cues of when it’s time to use it.

If you are looking for to make an immediate change as we prepare for the second half of the year, “The Tools” is a great place to start.

Victoria LightfootVictoria Lightfoot graduated from Georgia State University in 2012 with a Bachelor of Arts in journalism, concentrating in public relations. She is currently the PR coordinator at the Atlanta Convention & Visitors Bureau and volunteers on PRSA Georgia’s College Relations Committee and co-chairs the Travel & Tourism Special Interest Group. Connect with Victoria on LinkedIn and Twitter (@Victoria_Lenese)

Three Ways to Keep on Your Game During the Job Hunt

3Graduation time is here, but what do you do if you haven’t lined up your first full-time job in the field? Don’t panic; you’re not alone. According to Experience.com, it could take between three and nine months for a new graduate to find employment in his/her industry. Here are some ways to keep your skills sharp while you look for work.

Write. A lot.

Top-notch writing skills are a must in the competitive PR job market. The more often you practice your writing and editing, the more of an advantage you have over other candidates. Start a blog with a free service like WordPress or Blogger and write as often as you can (Tip: Keep the subject matter PG since a potential employer could see it.).

There are several resources online and via social media you can use to answer questions about grammar and style. Check out Grammar Girl Mignon Fogarty on quickanddirtytips.com. Her blog has tons of great tips to turn any writer into a pro. Also, follow The AP Style Book on Twitter. The guide is updated every spring, and it is a good idea to stay on top of the changes.

Utilize PRSA and its resources.

Sure. Maybe it’s a shameless plug, but membership in the PRSA provides you with some priceless resources – and most of them are literally priceless. While you’re job hunting, keep learning by participating in any one of the hundreds of free webinars available to you as a member. You can register for upcoming live webinars or browse the years of archived trainings available on demand.

In addition to the webinars, prsa.org has an extensive job center with new listings added each day. You can find articles on prepping your resume, interviewing techniques, and PR salary standards. You can take a career assessment to find out what job you’re best suited for. PRSA even offers a mentor match service so you can find a veteran in the field to act as your guide and sounding board.

Stay active in your community.

There is no such thing as too much networking. Many metropolitan areas have networking groups for young professionals to stay connected to one another to build relationships and reputations in the community. Join one of these organizations and participate in as many activities as you can. The connections you make through this avenue may very well lead to the full-time job you’re looking for.

While you’re not working full time, take this opportunity to volunteer in your community. Pick an organization that you admire and offer your services, whether it is related to public relations or filing and answering phones. Most non-profits won’t turn down the offer of free assistance. You’re getting the opportunity to use your skills or learn something new while they get to see how hard you work. When a full-time position comes open, you’ll be at the top of their list.

Jennifer MaterkoskiJennifer Materkoski is a graduate of Kent State University with a Master of Arts in Journalism and Mass Communications with a specialization in Public Relations. She has worked as a writer and editor for both newspaper and television and as a member of a non-profit marketing and development team. Materkoski is the owner and principal consultant of a boutique public relations firm, Songbird Public Relations. She is an avid sports fan, a yogi and also owns and operates an online store selling essential oils and natural products. Materkoski resides in Wheeling, West Virginia with her husband and son. Find her on LinkedIn or follow her on Twitter @MrsMaterkoski. She can be reached via email at jen@songbirdpublicrelations.com

 

Eight Ways to Transition to the “Real” World

IN TO THEFor many soon-to-be young professionals, the most highly anticipated (and somewhat dreaded) day of their scholastic career is quickly approaching. The weeks leading up to graduation are a blur. Between finals, awards ceremonies and saying, “goodbyes,” to friends, there is hardly any time to fully process what is going on.

Whether you plan on continuing your education, traveling or entering the workforce after graduation, the so-called “real” world is no longer a distant rumor. So, how do you move on from the cram sessions and grow accustomed to this new chapter?

I reached out to some fellow recent graduates, and we put our heads together to identify the best ways to ease the transformation from being a college student to a young professional.

1. Embrace Your Free Time. One of the greatest things about graduating is that you no longer have homework. Suddenly, you have more free time than you know what to do with. Use it wisely. Revisit old hobbies. Take on new hobbies. Get a Netflix account.

2. Everyone Transitions Differently. Keep in mind that goals take time, and everyone lands in a different place after graduation (Click to Tweet!).Avoid comparing yourself to what your friends are doing or where you think you should be by now.

3. Shake it off. You will make mistakes. It’s the only way to learn. Own it. Tell your supervisor. Find a solution, and move on. Chances are you won’t make that mistake again.

4. Get Involved. After college, I started coaching a softball team. I had no idea what I was getting myself into, but I wanted to do something to immerse myself in the community. I have learned more about myself as a leader, and I am having so much fun in the process. Enjoying activities outside of work also helps you to live a more balanced life.

5. Take Advantage of Opportunities. Many employers offer great programs and benefits to help you develop as a professional and grow with the company. I’ve found mentorship programs, in particular, to be invaluable.

6. Be an Expert at Something. As you become more comfortable with your work as a public relations professional, start thinking about what interests you the most. Then, make it your mission to get really good at it.

7. Join an Industry Organization and Stick With It. Organizations like the Public Relations Society of America allow you to meet leaders in your field and learn from them. They give you a chance to practice your craft outside of work. Industry groups are also a great way to start building your professional network.

8. Hang Onto Your Inner College Kid. The college lifestyle doesn’t necessarily have to end when college does. When nostalgia sinks in, there’s nothing wrong with enjoying a bowl of ramen and catching up with your buddies from school.

It’s not easy to adjust to an entirely new lifestyle after college, but these pointers have helped me transition to the “real” world. Do you have additional tips and tricks for recent grads this spring? Leave them in the comments section!

Callie TurgeonCallie Turgeon graduated from Gonzaga University in 2014 with a Bachelor of Arts in Public Relations, with a concentration in promotions and entrepreneurial leadership. She is currently an account associate at MSLGROUP, where she works mostly with commodity food accounts. Connect with her on LinkedIn.