Where’s my news release? Dos and don’ts of PR distribution by Zaneta Chuniq Inpower

The goal of every news release is to become accessible by its target audience through a selected medium. In current times, many articles may be published online via media websites and/or printed for distribution inside magazines, newspapers, newsletters, etc.

For those who have the responsibility of producing media awareness about a brand, product or client there are definite protocols to making sure that your news is read, heard and distributed successfully. As a new professional, it is important to safeguard your reputation as a PR professional and that of your company and/or business by keeping in mind these helpful tips when drafting and distributing your news release.

  1. Don’t blindly email journalists and bloggers
  2. Do use your own social media networks to distribute
  3. Do make your headline catchy and interesting
  4. Do take time to make the intro/opening engaging.
  5. Do write your news release to your audience. If its not relevant, no journalist or media source will pick up your release
  6. Do research for your pitch and have all your facts and information organized
  7. Don’t email journalists attachments! This may lead to an instant delete or even block from their inbox.
  8. Do spell check, then read your news release aloud. Any typos or grammatical errors will ultimately lead to your news being discarded and ruins your reputation as a PR professional.
  9. Do optimize your news release for SEO. Use necessary tags and relevant vocabulary for your news release to become searchable online.
  10. Don’t send any news releases that do not contain news!
  11. Don’t use fancy fonts, colors, font styles and other text attributes in your news release. Keep it simple.
  12. Don’t make your news release too long! Keep it under 650 words maximum
  13. Do include relevant links for background information. Make it easy for your journalist to conduct further research.

In summary, simply because a PR pro has submitted a news release to a journalist or editor does not mean that it will be printed or read! To help alleviate the pressure of playing the waiting game with media outlets and obsessively checking your Google Alerts or media monitoring service, the above tips will help you get your news to its desired audience.

Zaneta Chuniq InpowerZaneta Chuniq Inpower is owner and president of Chuniq PR, an independent media and marketing management firm. Additionally, she is the digital communications coordinator for Douglas J Aveda Institutes and Salons, editor  for Supreme Design Publishing and social media manager for COIN Handlers Management. Her personal interests include reading, international travel and culture and community revitalization. Inpower received her B.A. in advertising from Michigan State University. Zaneta Chuniq Inpower is a member of the Central Michigan PRSA chapter and is the PRSA New Professionals Section Executive Committee Blog Co-Chair.

Intro to Multicultural PR by Rosanna Fiske, APR

Every once in a while I am stopped at a conference by someone who classifies himself as “non-diverse.” I quickly ask him why he thinks that’s relevant. And, then, the answer I’m hearing too often — “I’m a white, middle-aged guy … I’m the new minority!”

According to research, that’s not the case. But research is also telling us, no, shouting at us that diverse markets are growing at a faster rate than non-diverse markets, in some cases claiming double-digit growth.

That was confirmed by the last U.S. Census findings, which revealed that the U.S. Hispanic market, for example, is the new majority market among minorities. And if the Census predictions hold true – they have been conservative for the last 30 years, by the way – one in every four Americans will be Hispanic or of Hispanic descent within the next 20 years; and nearly 50% of America will be self-classified as diverse.

How we communicate with changing audience demographics couldn’t be more relevant to public relations professionals today. But let’s be clear about one thing: you don’t need to classify yourself as “diverse” to excel in multicultural PR.

I first learned this lesson as a reporter. I was covering the Latin America economy of the mid-to-late 80s, when President Ronald Reagan made his “Reaganomics” famous around the world. There was a great influx of immigrants from all of Latin America and the Caribbean, and as projected, this would also influence media and consumption patterns.

My editor assumed that simply because I was of Hispanic descent, I would understand the reasons for the immigration, and more importantly, the reasons for the downward spiral of the Latin American economies. Unfortunately, what my editor didn’t understand is that just because you know one diverse culture doesn’t mean you understand a similar culture.

So, I had to conduct a lot of research on Latin America, speak to experts on Latin American politics, religion and finances, interview professors who understood immigration and provided historical context, and even visit Latin America countries. I had to learn about these multicultural audiences so that I could write intelligently about them.

The same holds true for getting started in multicultural PR. First, begin by researching the specific culture, and if you can specify a geographic region within the culture, that’s much better. For example, if you need to communicate with Asian Americans, to understand the market, you’d be better suited understanding it by region. Although there are binding influences such as religion, Asian Americans in New York hail from different places and have different customs and practices from those in the West Coast. That also goes for different levels of acculturation.

Then, speak to experts on the market itself. A good source for this is academia. Contact the local college or university, and ask to speak to a professor who would have this insight. PRSA membership can be very helpful with this. If the professor is a PRSA member, he/she will be more likely to help another PRSA member.

Next, speak to experts in the industry you’re trying to address. I’ve always found it rather easy to find a local banker or a local healthcare worker who is willing to speak to me about understanding their specific market.

Another avenue is local political strategists or public affairs specialists. They are well versed in their communities and can be helpful in assessing specific qualities of a market segment. If neither of those is feasible, then contact the local economic development organization. This is usually a public/private entity, which is focused on bringing business to its community.

Through this background work, you’ll be able to gather a framework on a specific multicultural market, and you’ll be ready to immerse yourself in that market, which is my last recommendation. Go live it! You’ll find yourself welcomed into a different culture, and that will give you the opportunity to ask questions to make you an even better communicator. Just keep an open mind, and don’t assume anything.

I have followed this path for a number of endeavors targeting different markets, and as result, I’ve been part of several successful multicultural initiatives including the Martin Luther King Jr. Day Parade, the Organization of Chinese-Americans’ Benefit for the Homeless, and the Budweiser Fest benefiting the United Negro College Fund. Each provided me an opportunity to gain insight on a different multicultural market.

What I’ve learned along the way: Cultural nuances and cultural affinity are more relevant in communications than anything else – even more relevant than language or color. Ethnocentric communications do matter.

Most important of all is understanding that diversity does not equal expertise in multicultural PR. Just because a professional is of diverse background or even be able to speak a different language, he or she may not be equipped in understanding the cultural nuances of multicultural communications.

Rosanna FiskeRosanna M. Fiske, APR, is GSC program director and associate professor of advertising and public relations at South Florida’s largest public research university, Florida International University (FIU) and immediate past chair of PRSA.  With more than 20 years of experience, Fiske began her career as a journalist and then moved to marketing and corporate communications.  She has held senior communications counsel, marketing and management positions in agency and corporate settings.

Freelancing: Be Your Own Business

Freelancing: Is it an option?

Millennials graduating from colleges and universities around the world are hopeful, excited and eager to enter the bustling world of public relations. Equipped with a degree, possible internship experience and a positive outlook, today’s graduates are finding it tougher to find fulfilling entry-level PR positions. Although the PR industry is gaining ground despite shrinking advertising budgets, some grads have sought freelancing as means to stimulate their personal economy, implement tactics learned prior to graduation and strengthen their PR skill set with hands-on application with clients.

Freelance is defined as “a person who acts independently without being affiliated with or authorized by an organization”. As a freelancer, you have the ability to work with various industries, companies, organizations and other professionals to assist in their PR tactics. Freelancing becomes easy with sites such as Elance, a site where independent contractors have the ability to submit proposals for work and get paid through the site.

For many millennials, the flexibility and freedom afforded through freelancing as an independent contractor is becoming more appealing as the freelancer is able to have more control over workload, hours, projects and income.

Below are tips for successful freelancing:

1-      Brand yourself. A good title to read for inspiration is “Brand you 50: Reinventing Work” by Tom Peters.

2-      Never overstate your abilities. Under promise and over deliver.

3-      Reputation is everything. Keep your word with potential clients and always do your best work. If project challenges arise, be upfront and transparent about everything.

4-      Devise contracts for protection of you and your work.

5-      Keep all receipts and financial documentation for taxes for annual filing.

Also, take advantage of the PRSA Job Center for job leads, strategic career advice and resources and other additional tools to help you leverage your job search or assist with your journey in successful freelancing.

For further reading:

Brilliant Freelancer: Discover the Power of Your Own Success, Leif Kendall

Freelancing for Dummies, Susan M. Drake

Get a Freelance Life: Mediabistro.Com’s Insider Guide to Freelance Writing, Margit Feury Ragland

Zaneta Chuniq InpowerZaneta Chuniq Inpower is owner and president of Chuniq PR, an independent media and marketing management firm. Additionally, she is the digital communications coordinator for Douglas J Aveda Institutes and Salons, editor  for Supreme Design Publishing and social media manager for COIN Handlers Management. Her personal interests include reading, international travel and culture and community revitalization. Inpower received her B.A. in advertising from Michigan State University. Zaneta Chuniq Inpower is a member of the Central Michigan PRSA chapter and is the PRSA New Professionals Section Executive Committee Blog Co-Chair.

Web Writing 101 by Elizabeth Rhoads

Shortly after I had accepted my position as web content coordinator at Lycoming College, I had the opportunity to attend Neilsen Norman Group Usability Week in 2011. I’ve always considered myself to be a strong writer, but I never realized the notable differences between print and web writing.

The difference comes down to this: just because we can read at or above college level doesn’t mean we want to, especially when we’re online. Consider the atmosphere when you’re reading a book and when you’re reading something online. Usually reading a print piece lends itself to a quiet area, whereas online articles are often read on the go, with a lot of distractions.

Online content should be written with this fact in mind.

So, here are a few tips to transform your print writing into effective web content:

  • Keep all content between a sixth and eighth grade reading level
  • Use short words
  • Online text should be 50% less than the print version
  • Include information that people really need to know, rather than what you want to tell them
  • Break content into chunks (one idea and a maximum of three sentences per chunk)
  • Use bullet points – lists in bullet points are read 70% of the time (compared to 55% read in paragraph form)
  • Use a sans-serif font
  • Use size 10-12 font – don’t go any smaller, it’s hard on the eyes
  • Keep pages short, but if you need to make a page longer, include a summary at the top of the page, followed by descriptive subheading so that it’s easy to navigate

Remember, simple is better.  The simpler you keep it, the longer your audience will stay engaged with your website.

Elizabeth RhoadsElizabeth Rhoads currently works as web content coordinator for a small liberal arts college in Central Pennsylvania. She graduated from Susquehanna University in 2009 with a Bachelor of Communications. She is an alumna of the White House Internship Program.  Rhoads serves the PRSA New Professionals Section Executive Committee as programming director and chair-elect.

Cross-Trained: The Intersection of Marketing and PR

Public relations practitioners new and old have been challenged to adapt to the new PR landscape that includes the understanding of the concept of integrated marketing communications or IMC, as we continue in the digital age.

Imagine a job in a manufacturing factory where every person only knows their individual function. Each one of those factory workers are limited in their understanding of how the products are made. With today’s PR landscape, every factory worker (PR practitioner) must be cross-trained in marketing to truly understand how the PR machine must function.

As a new PR pro, learning how public relations is not an independent study, but encapsulates all of the sciences under the marketing umbrella, including advertising and communications is critical. In this day, the traditional PR department or agency employs various marketing techniques that contribute to a greater PR influence.

The biggest challenge that new professionals face is within the changing PR landscape is learning more about marketing and how marketing directly relates to public relations. Below are four things every new PR pro can do to be cross-trained and propel their PR understanding to new heights:

  1. Read PR and Marketing News – New sites like Forbes, Fortune, Mashable and PR Daily are great resources on up-to-the-minute PR news and trends. Subscribe to their RSS feeds on your personal blog site, or follow their respective Twitter pages to receive news as it breaks. What are some of your favorite industry news outlets?
  2. Seek an experienced mentor – Last week we posted about the importance of PR mentoring for new and experienced professionals as January was National Mentoring Month. Exchanging best practices and experiences with a mentor is a great way to learn and grow.
  3. Practice, practice, practice – Knowledge is useless without application. Anything that you are learning, take time to study it further and put it into action right away. Remember all of those concepts that you learned in college that you never used? Implement all of the knowledge that you find and make yourself sharp.
  4. Engage with your PRSA section – This may seem like a dead giveaway, however PRSA New Professionals host a plethora of events and resources from a quarterly newsletter, blog, Twitter page, teleconferences and more. Get involved and make the most out of your membership!

What are some other things new professionals can do to sharpen their PR skills?

Zaneta Chuniq InpowerZaneta Chuniq Inpower is owner and president of Chuniq PR, an independent media and marketing management firm. Additionally, she is the digital communications coordinator for Douglas J Aveda Institutes and Salons, editor  for Supreme Design Publishing and social media manager for COIN Handlers Management. Her personal interests include reading, international travel and culture and community revitalization. Inpower received her B.A. in advertising from Michigan State University.