Where’s my news release? Dos and don’ts of PR distribution by Zaneta Chuniq Inpower

The goal of every news release is to become accessible by its target audience through a selected medium. In current times, many articles may be published online via media websites and/or printed for distribution inside magazines, newspapers, newsletters, etc.

For those who have the responsibility of producing media awareness about a brand, product or client there are definite protocols to making sure that your news is read, heard and distributed successfully. As a new professional, it is important to safeguard your reputation as a PR professional and that of your company and/or business by keeping in mind these helpful tips when drafting and distributing your news release.

  1. Don’t blindly email journalists and bloggers
  2. Do use your own social media networks to distribute
  3. Do make your headline catchy and interesting
  4. Do take time to make the intro/opening engaging.
  5. Do write your news release to your audience. If its not relevant, no journalist or media source will pick up your release
  6. Do research for your pitch and have all your facts and information organized
  7. Don’t email journalists attachments! This may lead to an instant delete or even block from their inbox.
  8. Do spell check, then read your news release aloud. Any typos or grammatical errors will ultimately lead to your news being discarded and ruins your reputation as a PR professional.
  9. Do optimize your news release for SEO. Use necessary tags and relevant vocabulary for your news release to become searchable online.
  10. Don’t send any news releases that do not contain news!
  11. Don’t use fancy fonts, colors, font styles and other text attributes in your news release. Keep it simple.
  12. Don’t make your news release too long! Keep it under 650 words maximum
  13. Do include relevant links for background information. Make it easy for your journalist to conduct further research.

In summary, simply because a PR pro has submitted a news release to a journalist or editor does not mean that it will be printed or read! To help alleviate the pressure of playing the waiting game with media outlets and obsessively checking your Google Alerts or media monitoring service, the above tips will help you get your news to its desired audience.

Zaneta Chuniq InpowerZaneta Chuniq Inpower is owner and president of Chuniq PR, an independent media and marketing management firm. Additionally, she is the digital communications coordinator for Douglas J Aveda Institutes and Salons, editor  for Supreme Design Publishing and social media manager for COIN Handlers Management. Her personal interests include reading, international travel and culture and community revitalization. Inpower received her B.A. in advertising from Michigan State University. Zaneta Chuniq Inpower is a member of the Central Michigan PRSA chapter and is the PRSA New Professionals Section Executive Committee Blog Co-Chair.

Introducing Your 2012 Blog Chairs

Happy new year, New Professionals Section!  Welcome to any new members, and congrats to any December graduates who have entered the PR workforce.

The start of a new year brings a whole new New Professionals Section Executive Committee with it, and we are excited to introduce your 2012 blog co-chairs. Returning for a second year as blog co-chair is Heather Sliwinski, joined by newcomer Zaneta Chuniq Inpower. Big thanks to Diahnn Henderson, 2011 blog co-chair, for her dedication to and refreshing ideas for the blog last year. She will no doubt be a great asset to the New Professionals Section newsletter this year as co-editor.

We are gearing up for 2012, planning content and reaching out to members who want to guest blog for us. We will definitely be continuing our successful “Intro to” series and Summer Book Club, as well as tips for successful job hunting. In the meantime, read below to learn a bit more about us, leave us comments on what you would like to see on the blog in 2012 and connect with us if you would like to volunteer.

Zaneta Chuniq Inpower is owner and president of Chuniq PR, an independent media and marketing management firm. Additionally, she is the digital communications coordinator for Douglas J Salons and Institutes and editor and writer for Supreme Design Publishing. Her personal interests include reading, international travel and culture and community revitalization. Inpower received her B.A. in advertising from Michigan State University.

Heather Sliwinski returns as PRSA New Professionals Section blog co-chair with one year of editing the blog under her belt. Sliwinski is an account executive at KemperLesnik, a Chicago-based public relations agency, providing media relations and social media services to a variety of B2B clients. She holds a bachelor’s degree in journalism and mass communications with an emphasis in strategic communications from the University of Wisconsin-Madison. In her free time, she roots for her Wisconsin Badgers, plans her next vacation (probably to Walt Disney World) and catches up on her Netflix queue. Feel free to connect with her on LinkedIn or Twitter (@hsliwinski).

Check back next week when we introduce our entire 2012 committee!

New Professionals Week: A Hit from Coast to Coast by Elizabeth Rhoads

Young professionals had the opportunity to do everything from mingling at happy hours to getting professional development advice during our first ever New Professionals Week, November 14 through 18. Our #NPweek hashtag took over Twitter for the week, and everyone enjoyed connecting with other new professionals in their area and online.

We are looking forward to New Professionals Week 2012 and are excited to connect with even more Chapters and see what fun, new events will be held!

Special thanks to each of these individuals and their Chapters for all of their efforts in planning and implementing so many successful events in celebration of New Professionals Week:

Rachel Sprung, Boston (@PRSABostonYPN)

Jeana Harrington & Janelle Huelsman, Central Ohio (@PRSAcentralOhio)

Alison Hamer, Chicago (@YPNChicagoPRSA)

Dan Tipton, Delaware (@PRSADE)

Joshua Preister, Detroit (@PRSADetroit)

Emily Geesaman & Anna Cramer, Philadelphia (@PRSAPhilly)

Angi Ramos & Cameron Bays, Puget Sound (@PRSA_yoproCheck out their success!)

Carolina Madrid & Francie King, San Francisco (@prsasanfran)

For more information on New Professionals Week 2012, please contact Elizabeth Rhoads (elizrhoads@gmail.com, @ElizRhoads), programming co-chair.

New Professionals Section Tweetchat—Promoting YOU: PR Tips for Networking, Landing a Job and Moving Up

Working in the public relations field, promoting our clients or organizations is the root of what we do. We leverage Twitter, blogs, networking and traditional media to garner the highest praise for our client. When it comes to promoting ourselves for a better position, a higher salary or maybe even our first job, new PR professionals may come up short since we’re used to working behind the scenes.

The PRSA New Professionals Section wants to answer those burning questions you have about how to network effectively, how to stand out in a saturated job candidate pool and how to continue progressing in your PR career. This Tuesday, October 25, the New Professionals Section will be hosting its first Tweetchat with the authors of our July Summer Book Club book, “Be Your Own Best Publicist: How to Use PR Techniques to Get Noticed, Get Hired and Get Rewarded at Work”. Jessica Kleiman and Meryl Weinsaft Cooper will be live Tweeting at 7:15 p.m. EST with the PRSA New Professionals Section.

How to Join the Conversation

We will be posing questions from the PRSA New Professionals Section handle, with Kleiman and Weinsaft Cooper providing insight from their handle. You can follow both @PRSANewPros and @BestPublicist on Twitter, or simply monitor the #npchat hashtag to see what the whole Twitterverse is saying.

Didn’t get a chance to read the book? No worries. Read Blog Co-Chair Diahnn Henderson’s discussion of the book to get a preview of the advice you’ll gain during the chat.

Don’t miss this opportunity to hear from two experts in PR, publicity and personal branding and make yourself indispensable to your current or future employer! Follow #npchat with the New Pros on Tuesday night!

Our featured participants:

Jessica Kleiman is currently VP-public relations for Hearst Magazines, one of the world’s largest publishers of monthly magazines. A graduate of University of Michigan with a BA in Communication, she started her career at a magazine publicity firm and then served as director of PR at The Knot, a wedding media company. In 2011, Kleiman was nominated as “Publicist of the Year” by PR News.  She lives in Brooklyn, NY with her husband and daughter and enjoys posting words she finds funny on Twitter, Facebook and her blog, Funny Word of the Day.

Meryl Weinsaft Cooper is a co-founder and principal of Allen/Cooper Enterprises, a marketing, exhibitions and events company with a focus on art and lifestyle brands.  Previously, as managing director  of the DeVries Public Relations‘ Home & Lifestyle division and as SVP-Partner at LaForce+Stevens, she led programs for a variety of hospitality and consumer brands including Veuve Clicquot, Belvedere Vodka, Pepperidge Farm, Samuel Adams Beer, New Amsterdam Gin and Ecco Domani Wines.  A graduate of Ithaca College’s Park School of Communications, her PR experience includes stints in art, music and entertainment, including time at the Screen Actors Guild’s New York office.  She lives in Brooklyn, NY with her husband and dog, and spends her spare time writing and producing films as well as seeking out the best culinary, travel and art experiences, which she documents in her blog, Searching for Jake Ryan.

Both authors are contributing bloggers on Forbes.com’s Work in Progress section.

Intro to Healthcare PR Part Two by Debbie Harvey, APR

Let me start by saying that growing up, I never considered myself to be a science nerd.  Science was never really something around which I foresaw my adult life revolving.  As a student, it stood for spilled chemicals in laboratories, confounding physics equations and the dissection of poor, defenseless organisms.  However, a turning point that perhaps, looking back nearly 20 years later, drove me toward the scientific side of public relations was the day my best friend and I had to make up a high school biology class after hours.

The assignment wound up being a horrendous but hilarious experience—we had to dissect a fetal pig, separating and marking each organ.  While we vacillated between bouts of laughing and gagging, the lab door opened and in walked our admissions director—and actor Martin Short!  He was filming in New York City and looking at our school for his daughter at the time.  He took one look at our messy “operating table,” our filthy lab coats and our horrified faces and said, smirking, “You two aren’t enjoying this too much, I see,” to which I responded, “Imagine how this pig feels!”  I was already lobbying for the rights of the patient at a young age.

But I digress. Suffice to say, the 15-year-old me did not prophecy that the 30-(ahem)-something-year-old version would spend her days researching countless medical conditions, reading scientific abstracts, meeting with advocacy organizations, developing social media programs and media training healthcare professionals and patients.  But that’s what I do nearly every day after catching up on the morning’s news about this ever-evolving industry. And, admittedly, I still love it.  So long as no one hands me a scalpel and a pig.

How Do You Define Healthcare PR?

I’ve come to find throughout my career that healthcare PR is somewhat undefinable, which is what makes it undeniably exciting.  Healthcare is a niche that is constantly changing, given legal and regulatory challenges in spaces like social media, coupled with the powerful changes that healthcare reform has – and will continue to have – for patients, healthcare professionals, advocacy and payors.  For me, PR wasn’t a hard career choice, as it’s the perfect confluence of strategizing, socializing, researching and writing. In fact, I’m pretty sure it found me.  The healthcare focus, though, was a happy accident, one that started as just a job but wound up becoming a fulfilling career. 

Like nothing else, healthcare PR provides the satisfaction of knowing you are helping people at the end of the day: helping patients better understand what a diagnosis may mean; helping patients and loved ones manage through life’s health challenges with tools and resources to be better informed and empowered; helping discover ways to jumpstart and facilitate meaningful conversations between patients and healthcare professionals that may not have been happening. Some of the most moving moments in my career have been when I’ve helped coordinate patient speaking opportunities at client headquarters, bringing together employees across multiple disciplines to hear first-hand how their work positively impacts people’s lives.  It’s a gratifying feeling to know that an idea you had, a meeting to which you contributed or a program you built went to helping people get better and feel better at the end of the day.

Your Career Roadmap

As a new professional, you may occasionally (or often) feel like a sponge, looking to soak up as much information as you can.  Healthcare PR offers an opportunity to never lose that feeling: continuous environmental, economic and societal changes make healthcare PR a rewarding challenge, and I would encourage you to learn more about it.  At GolinHarris, we often say healthcare PR is the art and science of blending clinical understanding and knowledge with best practices of consumer marketing.  But regardless of what area of PR you may choose to pursue, seek to be challenged every day.  Read industry publications.  Get more involved with PRSA and network.  Find a mentor.  Ask questions.  Don’t balk at “no.”  Learn and adjust.  And above all, have a good time doing your job. 

Debbie HarveyDebbie Harvey, MS, APR, is a senior vice president in healthcare at GolinHarris.  She holds a master’s degree from Northwestern University in integrated marketing communications and is president-elect of the Public Relations Society of America (PRSA) Chicago Chapter.  A Big Apple native, she has learned to love the Windy City nearly as much. Follow her on Twitter, connect with her on Facebook, or email her at dharvey@golinharris.com.