Intro to Education PR by Kirsten Khire, APR

Are you ready for a PR career in higher education?

By Kirsten M. Khire, APR

This year marks my 10th anniversary working in higher education public relations, following seven years in journalism. When people ask me what I do, I can predict some of the reactions. “It must be so nice to have the summer off.” Or “What a fun laid-back job!” Oh yes, I’ve come to identify the stereotypes and misconceptions about higher ed PR. For those new PR professionals considering hoping to break into the field, I have more information about working in higher education public relations and communications.

  1. Truth: It’s a very rewarding career. I often tell new interns during orientation that we are promoting one of the best products in existence – education. It’s a universal need and it’s very fulfilling to watch students complete their degrees and succeed. It’s also a thrill to be around faculty members who are researching and teaching new ideas in the field. That energy is genuinely contagious.
  2. False: Higher ed PR pros have the summers off. In my experience, the summer season is definitely quieter in the physical sense because the students and faculty members are mostly on hiatus. But for me, it has traditionally been a heavy production period (particularly in terms of publications and web projects) and a time to plan and strategize.
  3. True and False: It’s a fun, laid-back job. Fun it is, laid back it is not. If you are working for a public university, you are dealing with a non-profit budget, probably budget cuts, and a very small staff. You learn to be creative with your time and your talents. This morning, I created a PowerPoint for the dean, ghostwrote a dean communiqué and gathered photos for 3 fundraising videos – all before noon.
  4. True: Higher education public relations provides a solid public relations foundation. Recently I successfully completed the PRSA Accreditation process. The work I was doing met all of the major PR campaign processes – research, planning, implementation and evaluation. I may not have the budget that a major soft drink company might, but the strategy involved in PR campaigns remains the same.
  5. False: Higher ed PR doesn’t have clear goals. Like any business, higher education has very tangible business metrics. These include student recruitment (tuition dollars), external research funding (grants and contracts from government, foundations and industry) and individual support (donations from alumni and “friends.”) These are extremely real financial goals, and the sooner PR pros plug into them, the better. Public relations can proactively boost the brand and lead to measurable results of objectives.
  6. False: You need specific training for a higher ed PR career. My path is a case in point. As a former journalist, I’m comfortable conducting interviews with faculty members on topics that are unfamiliar or need layperson translation. As with most humans (we are only that!), PR professionals have strengths and areas of growth. Some are wonderful at media relations; others have a background in marketing. The goods news is that universities need a good variety of communications professionals.

All of this is a long-winded introduction to say, if you are still interested in this career, read on. Breaking into higher education PR is not impossible, but you need to be strategic. Having experience in non-profit settings, writing about research and of course being an alum/alumna all help. Pursuing your master’s degree or Accreditation also can help. Above all, networking with and talking to current PR pros in higher education can provide you with insight into the field and valuable connections during the job hunt.

Kirsten Khire is an accredited communications professional with more than 17 years of experience in public relations and journalism, with a focus on strategic, digital, web and social media communications.

My First Six Months in PR or: How I Learned to Stop Worrying and Love the Job by Heather Sliwinski

About one week into my job, I wondered if I oversold myself during my interviews. I’m not saying I lied—no one should ever lie in an interview—but I had to question if I made it clear that I had zero PR experience when I landed my first position at a PR agency in August.

I took the advertising and PR classes in college, toiled at the obligatory unpaid internships in marketing and promotions and gained more than two years of marketing experience after graduation. With that said, I still didn’t know what a media list or subject matter expert was.

I had a lot to learn, not only about our clients’ businesses, but also the business of PR; I was terrified.

I had more than a few sleepless nights in the beginning, worrying about how I was going to tackle my projects. But in the past six months, I’ve embraced agency life and realized that, when it came to my early fears, there was more than met the eye:

Phone pitching is daunting.

I’ve never been a big phone talker. Calling up complete strangers (reporters) and telling them to cover a story idea made me feel like a telemarketer. I couldn’t believe that this was a common practice in PR. Why would a reporter care about me, someone they’ve never met, and my client, a company they’ve never heard of? Little did I know, with a good story idea, a knowledgeable expert and some flexibility, reporters do care.

Phone pitching is part trial and error and part knowing your stuff. I still get intimidated by phone pitching, but when we have a great idea, know our client’s expertise and go into the call with the intent of having a conversation, the results are always positive.

Plus, reporters are just people, too.

Media lists are crucial.

If you start with the wrong reporter, your pitching will get you nowhere. My first media lists were terrible. I relied on Cision to tell me who to pitch, rather than going to the source and figuring out who would want to cover our story. Having reporter history and past articles is great ammo for pitching and makes having an intelligent conversation with a reporter much easier.

My colleagues had me work and rework the early media lists, partly because I didn’t know Cision could be wrong (I would say it’s 50/50 on being right/wrong about a reporter’s beat). I feel that I am getting better at gauging who would cover a story, and I still edit, add and delete as I get on the phone with folks.

Seeing red doesn’t make you a bad writer.

My roots are in journalism: up until sophomore year of college, I thought I was going to be a reporter. I have adequate knowledge of AP style and proper grammar. I’ve been published in a few outlets. I thought I was a decent writer. When I started writing for PR, I lost most of my confidence.

My press releases, emails, media alerts, pitches—anything I wrote, really—came back with red ink all over the page. Seeing all the edits was definitely a blow to my ego. In time, I’ve seen that seeing red actually makes you a better writer. Considering I came from marketing, I wasn’t expected to know how to write a pitch. My writing style was much more focused on sales for marketing purposes, where PR is more about featuring news. My writing evolved. I learned to dig deep into a pitch and figure out where the story is, and I see less and less red as a result.

Social media isn’t the devil.

After coming from a few corporate cultures where using social media at work is frowned upon, I was excited to see that not only was I allowed to use social media at work, it was encouraged! The transition was difficult in the beginning. I felt a little naughty, checking Twitter for updates, retweeting during the workday and actually responding to messages between 9 a.m. and 5 p.m.

Social media is part of my job, and I’m expected to stay on top of the news, retweet important content and interact with journalists during the day. I’ve had a handful of pitches that have sprouted from a breaking news tweet or friendly correspondence with a reporter. You never know what future opportunity can come out of social media.

You always have something to bring to the table.

When I joined my agency, I didn’t know what a ProfNet was. I didn’t know how to use Cision. I didn’t know how to write an expert available pitch. I knew nothing about my clients. Having every task in your job be completely new can weigh heavily on you.

However, not knowing the PR ropes didn’t mean that I didn’t have unique skills to contribute. Being a relative news junkie, I was able to spot breaking news stories and find angles where our clients could comment. My background in marketing has lent to assisting one of our clients with a website revamp. Having knowledge of graphic design programs allows us to offer additional design services to our clients, if needed.

And, we all have ideas. I was reserved in meetings, reluctant to share my thoughts. What do I know? I’m the new kid—my colleagues are the experts. But, we all read different publications and have different skills, experiences and approaches to thinking. I try to share my opinion more now, since there is no ‘wrong’ in brainstorming. No matter your level of PR knowledge, the next big idea could be yours.

My first six months in PR were definitely a roller coaster. I’m still adjusting and always learning, which I don’t think will ever go away. If we’re lucky, we’ll keep adding new clients, changing the game all over again. PR is never dull, and much like snowflakes, no two days in PR are ever the same.

While the unknown of each day used to stress me out, I try not to waste my energy worrying about what I don’t know and instead revel in the small victories that make it all worthwhile: being ahead of breaking news to land our client in the New York Times, securing an interview with a Reuters reporter, watching our client on live TV at 7 in the morning.

Don’t you just love PR?

What were some of your biggest challenges when you started your first PR job? Did you recently transition to PR from another field? Share your experiences below!

Heather SliwinskiHeather Sliwinski is an account executive at KemperLesnik, a Chicago-based public relations agency, providing media relations and social media services to a variety of B2B clients. She has held positions in marketing and event planning for corporations, nonprofits and higher education. She earned a bachelor’s degree in journalism and mass communications with an emphasis in strategic communications from the University of Wisconsin-Madison. Sliwinski is the blog co-chair for the PRSA New Professionals Section. Feel free to connect with her on LinkedIn or Twitter.

Where’s my news release? Dos and don’ts of PR distribution by Zaneta Chuniq Inpower

The goal of every news release is to become accessible by its target audience through a selected medium. In current times, many articles may be published online via media websites and/or printed for distribution inside magazines, newspapers, newsletters, etc.

For those who have the responsibility of producing media awareness about a brand, product or client there are definite protocols to making sure that your news is read, heard and distributed successfully. As a new professional, it is important to safeguard your reputation as a PR professional and that of your company and/or business by keeping in mind these helpful tips when drafting and distributing your news release.

  1. Don’t blindly email journalists and bloggers
  2. Do use your own social media networks to distribute
  3. Do make your headline catchy and interesting
  4. Do take time to make the intro/opening engaging.
  5. Do write your news release to your audience. If its not relevant, no journalist or media source will pick up your release
  6. Do research for your pitch and have all your facts and information organized
  7. Don’t email journalists attachments! This may lead to an instant delete or even block from their inbox.
  8. Do spell check, then read your news release aloud. Any typos or grammatical errors will ultimately lead to your news being discarded and ruins your reputation as a PR professional.
  9. Do optimize your news release for SEO. Use necessary tags and relevant vocabulary for your news release to become searchable online.
  10. Don’t send any news releases that do not contain news!
  11. Don’t use fancy fonts, colors, font styles and other text attributes in your news release. Keep it simple.
  12. Don’t make your news release too long! Keep it under 650 words maximum
  13. Do include relevant links for background information. Make it easy for your journalist to conduct further research.

In summary, simply because a PR pro has submitted a news release to a journalist or editor does not mean that it will be printed or read! To help alleviate the pressure of playing the waiting game with media outlets and obsessively checking your Google Alerts or media monitoring service, the above tips will help you get your news to its desired audience.

Zaneta Chuniq InpowerZaneta Chuniq Inpower is owner and president of Chuniq PR, an independent media and marketing management firm. Additionally, she is the digital communications coordinator for Douglas J Aveda Institutes and Salons, editor  for Supreme Design Publishing and social media manager for COIN Handlers Management. Her personal interests include reading, international travel and culture and community revitalization. Inpower received her B.A. in advertising from Michigan State University. Zaneta Chuniq Inpower is a member of the Central Michigan PRSA chapter and is the PRSA New Professionals Section Executive Committee Blog Co-Chair.

Intro to Multicultural PR by Rosanna Fiske, APR

Every once in a while I am stopped at a conference by someone who classifies himself as “non-diverse.” I quickly ask him why he thinks that’s relevant. And, then, the answer I’m hearing too often — “I’m a white, middle-aged guy … I’m the new minority!”

According to research, that’s not the case. But research is also telling us, no, shouting at us that diverse markets are growing at a faster rate than non-diverse markets, in some cases claiming double-digit growth.

That was confirmed by the last U.S. Census findings, which revealed that the U.S. Hispanic market, for example, is the new majority market among minorities. And if the Census predictions hold true – they have been conservative for the last 30 years, by the way – one in every four Americans will be Hispanic or of Hispanic descent within the next 20 years; and nearly 50% of America will be self-classified as diverse.

How we communicate with changing audience demographics couldn’t be more relevant to public relations professionals today. But let’s be clear about one thing: you don’t need to classify yourself as “diverse” to excel in multicultural PR.

I first learned this lesson as a reporter. I was covering the Latin America economy of the mid-to-late 80s, when President Ronald Reagan made his “Reaganomics” famous around the world. There was a great influx of immigrants from all of Latin America and the Caribbean, and as projected, this would also influence media and consumption patterns.

My editor assumed that simply because I was of Hispanic descent, I would understand the reasons for the immigration, and more importantly, the reasons for the downward spiral of the Latin American economies. Unfortunately, what my editor didn’t understand is that just because you know one diverse culture doesn’t mean you understand a similar culture.

So, I had to conduct a lot of research on Latin America, speak to experts on Latin American politics, religion and finances, interview professors who understood immigration and provided historical context, and even visit Latin America countries. I had to learn about these multicultural audiences so that I could write intelligently about them.

The same holds true for getting started in multicultural PR. First, begin by researching the specific culture, and if you can specify a geographic region within the culture, that’s much better. For example, if you need to communicate with Asian Americans, to understand the market, you’d be better suited understanding it by region. Although there are binding influences such as religion, Asian Americans in New York hail from different places and have different customs and practices from those in the West Coast. That also goes for different levels of acculturation.

Then, speak to experts on the market itself. A good source for this is academia. Contact the local college or university, and ask to speak to a professor who would have this insight. PRSA membership can be very helpful with this. If the professor is a PRSA member, he/she will be more likely to help another PRSA member.

Next, speak to experts in the industry you’re trying to address. I’ve always found it rather easy to find a local banker or a local healthcare worker who is willing to speak to me about understanding their specific market.

Another avenue is local political strategists or public affairs specialists. They are well versed in their communities and can be helpful in assessing specific qualities of a market segment. If neither of those is feasible, then contact the local economic development organization. This is usually a public/private entity, which is focused on bringing business to its community.

Through this background work, you’ll be able to gather a framework on a specific multicultural market, and you’ll be ready to immerse yourself in that market, which is my last recommendation. Go live it! You’ll find yourself welcomed into a different culture, and that will give you the opportunity to ask questions to make you an even better communicator. Just keep an open mind, and don’t assume anything.

I have followed this path for a number of endeavors targeting different markets, and as result, I’ve been part of several successful multicultural initiatives including the Martin Luther King Jr. Day Parade, the Organization of Chinese-Americans’ Benefit for the Homeless, and the Budweiser Fest benefiting the United Negro College Fund. Each provided me an opportunity to gain insight on a different multicultural market.

What I’ve learned along the way: Cultural nuances and cultural affinity are more relevant in communications than anything else – even more relevant than language or color. Ethnocentric communications do matter.

Most important of all is understanding that diversity does not equal expertise in multicultural PR. Just because a professional is of diverse background or even be able to speak a different language, he or she may not be equipped in understanding the cultural nuances of multicultural communications.

Rosanna FiskeRosanna M. Fiske, APR, is GSC program director and associate professor of advertising and public relations at South Florida’s largest public research university, Florida International University (FIU) and immediate past chair of PRSA.  With more than 20 years of experience, Fiske began her career as a journalist and then moved to marketing and corporate communications.  She has held senior communications counsel, marketing and management positions in agency and corporate settings.

Freelancing: Be Your Own Business

Freelancing: Is it an option?

Millennials graduating from colleges and universities around the world are hopeful, excited and eager to enter the bustling world of public relations. Equipped with a degree, possible internship experience and a positive outlook, today’s graduates are finding it tougher to find fulfilling entry-level PR positions. Although the PR industry is gaining ground despite shrinking advertising budgets, some grads have sought freelancing as means to stimulate their personal economy, implement tactics learned prior to graduation and strengthen their PR skill set with hands-on application with clients.

Freelance is defined as “a person who acts independently without being affiliated with or authorized by an organization”. As a freelancer, you have the ability to work with various industries, companies, organizations and other professionals to assist in their PR tactics. Freelancing becomes easy with sites such as Elance, a site where independent contractors have the ability to submit proposals for work and get paid through the site.

For many millennials, the flexibility and freedom afforded through freelancing as an independent contractor is becoming more appealing as the freelancer is able to have more control over workload, hours, projects and income.

Below are tips for successful freelancing:

1-      Brand yourself. A good title to read for inspiration is “Brand you 50: Reinventing Work” by Tom Peters.

2-      Never overstate your abilities. Under promise and over deliver.

3-      Reputation is everything. Keep your word with potential clients and always do your best work. If project challenges arise, be upfront and transparent about everything.

4-      Devise contracts for protection of you and your work.

5-      Keep all receipts and financial documentation for taxes for annual filing.

Also, take advantage of the PRSA Job Center for job leads, strategic career advice and resources and other additional tools to help you leverage your job search or assist with your journey in successful freelancing.

For further reading:

Brilliant Freelancer: Discover the Power of Your Own Success, Leif Kendall

Freelancing for Dummies, Susan M. Drake

Get a Freelance Life: Mediabistro.Com’s Insider Guide to Freelance Writing, Margit Feury Ragland

Zaneta Chuniq InpowerZaneta Chuniq Inpower is owner and president of Chuniq PR, an independent media and marketing management firm. Additionally, she is the digital communications coordinator for Douglas J Aveda Institutes and Salons, editor  for Supreme Design Publishing and social media manager for COIN Handlers Management. Her personal interests include reading, international travel and culture and community revitalization. Inpower received her B.A. in advertising from Michigan State University. Zaneta Chuniq Inpower is a member of the Central Michigan PRSA chapter and is the PRSA New Professionals Section Executive Committee Blog Co-Chair.