Intro to Employee Communications PR

Heather Sliwinski Leave a comment

A growing specialty in the world of public relations is employee communication. Positions with this area as the primary focus are found most often in large organizations, where the employee base is large and diverse. More importantly, these positions exist when leadership fully understands how employee engagement correlates with an organization’s success or failure. In a sense, employees are the organization, so it is hard to imagine a more critical stakeholder group.

Describing a day in the life of an employee communications specialist doesn’t sound difficult until you sit down and start to write. Why? Because every day is so different from the next. Let me begin by telling you, briefly, about our organization.

DuPont Pioneer is in the production agriculture industry—specifically, crop seed genetics. Headquartered in Des Moines, Iowa, where the business began in 1926, Pioneer now has more than 12,500 full-time employees working in more than 90 countries around the world. Acquired by DuPont in 1999, Pioneer is part of a science company that is more than 200 years old and focused on using science to help solve global challenges related to food, energy and protection.

Since joining Pioneer five years ago, I have enjoyed being part of a very exciting and rapidly growing business. One of the biggest “plusses” had been the value placed on employee communication by our president.

I lead a terrific team of four professionals, each of whom has a full plate of specific responsibilities related to our global employee audience.

So what is my typical day like?

Because each day is so different, I am going to take some liberty with my assignment and tell you instead what a typical week includes. And since it is Friday morning, I am simply going to look back at the week that is now coming to a close. Keep in mind that my role involves more managerial duties than others on the team. (Read: Lots of meetings!)

Monday: 

  • Global teleconference to review the Pioneer Communications planning calendar
  • Met with Pioneer intranet manager to review process to secure outsourced help with online publishing
  • Consulting appointment with Web Services staff to set up Team Site for Global DuPont Public Affairs task team that I am leading
  • Attended Lunch-and-Learn meeting to hear two renowned journalists/authors discuss looming global crisis: hunger
  • Attended final presentation by our summer intern
  • Met with two staff members to develop draft presentation for meeting next week with executive sponsors of the next-generation intranet steering team
  • Attended evening event related to work

Tuesday:

  • Met with Communications Leadership Team to discuss planning process and budgets for 2013
  • Web meeting with DuPont colleagues about intranet platform capabilities
  • Slogged through overflowing email inbox
  • Proofed documents as requested
  • Followed up on PRSA Employee Communications Section responsibilities; also on local PRSA Chapter responsibilities.

Wednesday:

  • Participated in web conference with DuPont colleagues to view demo of intranet site set up on SharePoint 2010 platform by another DuPont businesses
  • Summarized highlights of web conference and sent follow-up memo to appropriate Information Management staff at Pioneer
  • Met with new manager for employee online communities about metrics and dashboard options
  • Met with staff members to refine draft presentation for meeting next week with sponsors of the next-generation intranet steering team

Thursday:

  • Early meeting with next-generation intranet steering team
  • Left that meeting early to get to the first of two half-day training sessions with senior leaders, led by David Grossman of The Grossman Group (focus was internal communication of Pioneer strategy)
  • Talked with David over lunch about other work he is doing with Pioneer
  • Second training session with senior leaders

Friday:

  • Three goals today: write this blog post, follow up with members of task team I am leading for DuPont, and get out of the office in time to go to the Iowa State Fair. One down, two to go.

Young professionals who want to work in employee communications should:

  1. Polish their writing and presentation skills. You must be strong in both of these core skills.
  2. Get very familiar with intranet best practices, which are evolving even as I write this post.
  3. Take some business classes, and develop a basic understanding of today’s global economy. This knowledge will help you understand and converse more intelligently with your senior leaders, whose support is critical to your success.

 

Chris JensenChristine Jensen, APR, MBA, is the employee communications manager of DuPont Pioneer. Prior experience includes a position as an adjunct lecturer in public relations at the University of North Carolina-Charlotte and public relations/marketing management positions for a private college and several healthcare organizations, including Mayo Clinic, where she managed internal communication. She earned her bachelor’s degree from Grinnell College in Iowa and her Master of Business Administration from the University of St. Thomas in St. Paul, Minn. Jensen served for three years as a board member of the PRSA Charlotte Chapter and currently serves as accreditation chair for the PRSA Central Iowa Chapter and the chair of the PRSA Employee Communications Section. She was a charter member of the executive committee of the Section and chaired its first national conference in Chicago in 1996. The thoughts expressed in this blog post are entirely her own and do not reflect those of her employer.

The Messenger Matters: How to Start Positive Epidemics

Heather Sliwinski Leave a comment

“Ideas and products and messages and behaviors spread just like viruses do,” says Malcolm Gladwell, author of our first Summer Book Club selection “The Tipping Point: How Little Things Can Make a Big Difference“. If we think of trends and changes in society as epidemics, like the flu, we can better understand why some ideas spread and how to start positive epidemics of our own. Each trend has one moment, where one small change can—be the Tipping Point.

“The Tipping Point” offers three rules of epidemics–the Law of the Few, the Stickiness Factor and the Power of Context, which all can be helpful when applied to PR. The rule that stuck out to me the most was the Law of the Few.

The Law of the Few

The Law of the Few suggests that a small group of people, if they are the right people, can start an epidemic. Gladwell cites three different types of the “right” people who are capable of starting and epidemic–Connectors, Mavens and Salesmen.

  • Connectors are those who seem to know everyone and have their feet in many circles. Perhaps they are the president of PRSA or your seasoned PR mentor.
  • Mavens are vaults of information and want to advise others. Mavens are trusted sources of information because they sincerely want to help, and people listen to them for it, such as keynote speakers at educational conferences. As a blogger, I also would like to consider myself a Maven.
  • Salesmen are the persuaders, when others are unconvinced. For an epidemic to start, people need to be persuaded to do something.

What This Law Means for PR

Connectors have the power of numbers, Mavens have the power of credibility and Salesmen have the power of persuasion. They each own different strengths, but each have the ability to spark an epidemic.

Now, whether the epidemic we are trying to spread is a viral video on YouTube, a product or service or a public campaign, Gladwell’s law shows that to whom we communicate is crucial to spreading the word. Instead of trying to share our message with anyone and everyone, or “spray and pray“, we should target those who have the influence to start an epidemic.

We can reach out to social media for Connectors who have a large number of followers in many different areas of interest. We can reach out to bloggers for Mavens, who are experts in their industry and have the trust of their readers. We can reach out to influential people through partnerships, maybe those who are public figures or have some amount of celebrity, who can change opinions and move people with little effort.

Spamming everyone with a press release that doesn’t get covered won’t start an epidemic. Telling one trusted blogger who writes a post read by thousands, who always follow their advice–that can spread your message like wildfire.

Before you send your next release or pitch to a list of generic reporters, think about with whom you are communicating. Are they a Connector? Maven? Salesman? Can they be the Tipping Point of your epidemic?

 

Other discussion questions:

1. How can the Law of the Few help us in our careers? Should we be more deliberate in choosing to whom we are marketing ourselves?

2. Gladwell published his book in 2000. How do you think his rules would have changed with the introduction of social media? Do social networks make everyone a Connector? Are the lines of who has influence blurrier?

3. Have you identified any Tipping Points in your own PR campaigns? What do you credit for your successful initiatives?

Don’t forget to visit our Facebook page and vote for our next Summer Book Club selection. Thanks for participating!

 

Heather SliwinskiHeather Sliwinski is an account executive at KemperLesnik, a Chicago-based public relations agency, providing media relations and social media services to a variety of B2B clients. She has held positions in marketing and event planning for corporations, nonprofits and higher education. She earned a bachelor’s degree in journalism and mass communications with an emphasis in strategic communications from the University of Wisconsin-Madison. Sliwinski is the blog co-chair for the PRSA New Professionals Section. Feel free to connect with her on LinkedIn or Twitter.

Five Lessons for Integrating Social Media in PR

Heather Sliwinski 1 Comment

I remember being a junior in college and setting up a blog for a class assignment. At the time, blogging was still a new form of communication for our industry (wow, that makes me sound old!), and I remember wondering when I was going to use it. Little did I know, blogging and using social media platforms like Facebook and Twitter would become part of my everyday job.

As public relations professionals, we strive to find the best medium for distributing our key messages to target audiences. We are challenged with making our messages succinct, timely and transparent. And with social media, our job really is no different. Social media is just another tool in our kit that doesn’t necessarily replace traditional media but instead complements it. In fact, when done correctly, social media is treated as a channel rather than a tactic.

I’ve learned five lessons in my career about social media’s role in our profession:

  •  Don’t set out looking for a job in ‘social media public relations.’ I think every practitioner should have a working knowledge of the platforms that exist and how they can potentially apply to client strategies. It’s part of our job to know all the communication tools out there regardless of whether your title has social media in it or not. Yes, I leave Twitter and Facebook open all day. That doesn’t mean I’m on it every minute, but it needs to be easily accessible to make sure nothing is missed. For me, it’s just like having my email open. Plus, you never know when a reporter is going to post that they are looking for a source. Trust me, it will happen!
  • Social media is constantly evolving. Whether it’s a new photo sharing site or changes to the way brand managers get Facebook Insights, there always seems to be something new to learn. Don’t ever grow overconfident in your social media skills.
  • Try new things. When I hear of a new site, I usually try to use it on a personal level before trying to incorporate it into any campaigns. This step would be the research part of the RPIE process. You wouldn’t start a campaign without research, and you wouldn’t jump into social media for a brand without doing that research. Using it personally will give you great insight into how a user will be viewing and interacting with your brand.
  • Listen, listen, listen and then listen some more. If you don’t listen, then you really shouldn’t have a presence on these sites. People want to interact with your brand, and they want to be heard. It takes time to build the relationships, but it’s worth it in the end. After all, the goal for using this channel should be dialogue and engagement.      How can you accomplish that without listening?
  • Be careful what you say. Given the real-time nature, it’s easy to want to respond quickly. However, it’s  important to think through your response and even have someone do a quick review of it before posting. Once it’s out there, you can’t take it back.

How are you using social media in your postition? What other things should new professionals know about social media’s role in our profession?

 

Christina MortonChristina Morton is an account executive at Fry Hammond Barr, a national advertising, public relations and interactive marketing agency that’s been connecting people and brands for more than 50 years. Fry Hammond Barr has offices in Orlando and Tampa.

Self-Branding: Creating Your Professional Identity

Zaneta Chuniq Inpower Leave a comment

Defining yourself as a public relations professional will be one of the most important tasks you will begin while starting your career. As we’ve evolved into the age of digital and social media, these networks have forced enabled individuals to create their own personal brands by creating the opportunity for us to share specific content to audiences that ultimately shape who we are, or striving to be.

With so many social networks, it may be difficult to decide which networks to use and if you should have a separate identity on each one. The best rule of thumb is to be consistent. Don’t be conservative on Facebook and rowdy on Twitter. Ask yourself, are you a Beyonce or Rihanna when it comes to social media expression? Personally, I share random thoughts and happenings via Twitter, yet I am always posting about business, news, PR and other professional, mature interests that let my followers remember what I am truly about.

Here are 7 things PR Pros should consider when branding themselves:

  • Connect LinkedIN to Facebook or Twitter. Let people see that you are a professional with an opinion and expertise in your said field of study or work. This helps build a rapport with your personal friends who may not have previously been aware of your business savvy.
  • Remove all undergrad party pictures or set them to private. What happens in college stays in college (so it should). Keep it classy with the pictures you have uploaded and the ones you share. Once something is on Facebook online, it’s there forever.
  • Take a professional headshot for your LinkedIN page. Potential employers, colleagues and networking connections will take you more seriously when your picture is formal.
  • Not sure what you want your “brand” to say? Think of 5 of your best qualities or skills and use them as foundations for content and engagement. Build from your original skill set as you gain more experience.
  • Work in your field! This should be a no brainer; however you can’t be an entertainment PR guru if you don’t have any experience with record labels, management teams, venues, artists or music in general. If you’re looking for a career in any area, start with an internship, get a mentor in that area, start making mock news releases to build your writing skills and dive in.
  • Have strong, meaningful business card. Sure you can send someone your contact file on your iPhone or Blackberry, but business cards are still imperative. Enlist a graphic designer to design a custom card with your contact info, social media links and professional headline.
  • Dress for the job you want to have in the future. Invest in a nice suit, shoe(s) and accessories. Always have this on-hand for impromptu appearances at business events.

Talk back:

  1. What are some other things new PR pros can do to build a solid brand?
  2. How have you used the digital atmosphere to build your professional identity?

Zaneta Chuniq Inpower is owner and president of Chuniq PR, an independent media and marketing management firm. Additionally, she is the digital communications coordinator for Douglas J Aveda Institutes and Salons, editor  for Supreme Design Publishing and social media manager for COIN Handlers Management. Her personal interests include reading, international travel and culture and community revitalization. Inpower received her B.A. in advertising from Michigan State University. Zaneta Chuniq Inpower is a member of the Central Michigan PRSA chapter and is the PRSA New Professionals Section Executive Committee Blog Co-Chair.

 

Should New Professionals Seek a Specialty Early in Their Career? by Whitney Winn

Heather Sliwinski Leave a comment

During my college career, I was very unsure of whether or not to pursue a specialization within the public relations industry or to keep a general focus. I had interests in various fields, and who doesn’t want to wake up every day to a job in which they are thoroughly intrigued? However, I didn’t want to be hindered in the job hunt for only having experience in one field. I chose to play it safe and keep business as my overlying generalization and taking on internships in a variety of different fields. After working within the public relations industry for a year and a half, I have been able to compare the results of my choice to those who have chosen a specialization, and have come to a few conclusions.

The first impression any employer gets from you is through your resume. It’s great to have a lot of experience in one field if you’re pursuing a career within that industry. However, a one-sided resume can work against you if you’re trying to switch things up. In interviews, be consistent with your overall package by not only talking about your diverse interests, but by having an assorted history to prove it. If the majority of your experience falls outside of the position for which you’re applying, you don’t want to create the assumption that you are just desperate for any job.

In today’s economy, it’s tough to get any job, especially a tailored one. It’s imperative to be able to market yourself to all types of organizations. If one industry stands out to you, get some initial experience within that industry, but gain knowledge in other areas as well. Variety highlights flexibility, and if times get tough, it’s always a good backup plan to be able to mold yourself to any circumstances.

When beginning a career in public relations, it’s crucial to get to know the entire business. The beauty of PR is that its function is used across industries. Don’t allow a specialty to hold you back from advancing your knowledge and range of skills in the overall industry.

Generality allows room for change. It’s very possible to get into a field that sounds interesting, but after working in it and learning all the pros and cons, it may not be what you thought it would be. Having broader experience allows you to move around and adapt your knowledge in different settings. On most occasions, a broader range of experience also teaches you what industries you prefer by allowing you to have put your feelers on many different things.

Specialties tend to form on these own, after years of experience in various industries. Deep knowledge is generally associated with an expertise, and generally a new professional doesn’t hold that wealth of knowledge. It’s much easier to streamline your experiences to one specialty after you have spent many years in the workforce.

 

Have you pursued a specialty within PR early in your career? Has becoming a “jack-of-all-trades” benefited your career development? Share your experiences below!

Whitney WinnWhitney Winn is a communications assistant at Dewberry, a nationally leading professional services firm. From King William, Va., Winn has brought her public relations knowledge to the Washington, D.C., area, where she attended George Mason University. She earned a Bachelor of Arts in communication with a concentration in public relations.